• Our President, Lois Leonard, called the meeting to order at 4:37
• OfOfficers and Board Members Present: Dixon, Leonard, Kerber, Doering, Collins, Szabo, Hazen, Steele, Johnson
• Officers and Board Members Absent: Moore, Ellisor, Lawrence, Sanchez, Haggerty, Watts li>
• Approval of Prior Meeting Minutes:
  The August meeting minutes were reviewed and approved as amended (adding 'Chapter' between 'CSEA'and 'presidents' in the President's Report. Dixon moving and Doering seconding, with full approval.
  
• Treasurer's Report: The Treasurer's report, including summation of prior years, was reviewed. Dixon noted that PIA income had been received.
• Officer's and Director's Reports:
  President's Report:
  Leonard had been given a Tax-sign from a member. We will utilize the sign for meeting. Brochures are available through CSEA for a number of topics. Leonard's last President's message focused on her path to becoming an EA. It was suggested that other Board members also provide this information, for future FORUM issues. Holiday Party: Doering is heading this up. Kerber will include party information in the FORUM.
  January 11th IRS Seminar: Kerber will contact Watts to see what assistance he needs on this seminar. Johnson and Hazen have volunteered assistance. Kerber will take care of the mass mailing, with Hazen providing the names for the mailing. Hazen will check with Katie Williams to determine if the IRS can provide us with a listing of tax preparers in the area.
  CSEA Director: The Palomar Chapter information on the CSEA website needs to be updated. Kerber will discuss with Watts, as he is the liaison.
  FORUM: Kerber will work with Leonard on emailing the FORUM to members, in addition to it being available on our website.
•  Correspondence and Announcements:
  Legislative Issues:
  Conference Call Issues:
• Meeting Speakers: It was suggested Hazen contact the County Assessor as a potential future speaker. Hazen had a listing of upcoming speakers and seminars. She will work with Kerber to get the information out to non-members as well as EA's.
• Unfinished Business: Collins will provide a list of the free Quickfinders that were provided to members last year. There is a 5% discount if orders are placed by the end of the month. Collins moved and Dixon seconded that we order no more than forty (40) Quickfinders at the reduced rate. Last year, there were 40 Quickfinders ordered, nine Small business, and 3 All-State. A Quickfinder order form will be provided in the upcoming mass mailing.
• New Business:
•  The meeting was adjourned at 5:24 PM

August 2009

• Our President, Lois Leonard, called the meeting to order at 4:38
• Officers and Board Members Present: Dixon, Haggerty, Leonard, Kerber, Doering, Watts, Collins, Sbazo
• Officers and Board Members Absent: Hazen, Moore, Ellisor, Johnson, Lawrence, Steele, Sanchez
• Approval of Prior Meeting Minutes: The July meeting minutes were reviewed and approved with Collins moving and Sbazo seconding.
• Treasurer's Report: The Treasurer's report, including summation of prior years, was reviewed. The Planning session expenses were included in the prior month financials, which explained the budget variance.
• Officer's and Director's Reports: Budget:
  President's Report: Leonard will provide Kerber with a list of all CSEA presidents so that they may receive electronic copies of our newsletter.
  Website/Advertising: Leonard provided Watts with NCTimes advertising suggestion Disaster Recovery Haggerty and Watts will bring in
  Disaster Recovery: pamphlets to be provided at the September meeting.
  Bylaws: Leonard will email the bylaws to Tom Carter as requested
  CSEA Director: Watts noted our Chapter was asked to host one of the continental breakfasts for a Society Board meeting. The cost is $1,000, and we would be asked to provide $500. Collins moved and Dixon seconded that we pay the $500 for the Sunday breakfast. This unbudgeted item will be reviewed to determine which category should be allocated.
  Membership: Watts recommended a raffle or some sort of incentive to bring in new members. The September, October and November meetings will count towards the members bringing in potential new members. The member who brings in the most potential new members will win a gift certificate . Watts moved, Kerber seconded, and there was an affirmative vote.
  
• Correspondence and Announcements:
  Legislative Issues:
  Conference Call Issues:
  
• Meeting Speakers:
  
• Unfinished Business:
  
• New Business:
  Collins provided Kerber with a Quickfinder notice to be placed into next month's FORUM. This will review the process for members to receive free Quickfinders Haggerty provided attendees with a “Leadership Listing' of members who had served on the Board in prior years.
• The meeting was adjourned at 5:31 PM

July 2009

• Watts will verify with CSEA if PIA funds can be used for website expenses
• Ellisor provided information as to continuing costs for the website
•  Leonard noted the CSEA President uses Twitter
• The possibility of a Chapter blog on the website was discussed
•  Advertising in newspapers should list our website address
•  Leonard will update the Bylaws and provide them at next month's meeting
• Watts will provide a 'From the Director Chair' summary from CSEA input
• Hazen will determine if Katie Williams or an individual from Social Security can speak in January
•  Evaluations now provide a place for 'key points gained during meeting'
• Doering will check with colleges about EA's providing speakers for students
• The information gathered at the July 9th Planning Session was reviewed
• The Orange County EA and their EA education flyers were reviewed
•  The IRS Seminar will be held Monday, January 11
  • Watts will determine where we obtain the mailing list
  • We will verify who the speakers are, and their speaking experience
  •  We will determine if the cost can be minimized from last year's cost

June 2009

• Cal Ellisor initiated the nomination of officers and board members for the coming year.
• There was discussion on different EA classes and courses available. The chapter will look at ways to encourage the licensing of young preparers.
• There appears to be conflicting opinions on Enrolled Agents and the State of California new licensing of fiduciaries. Sharon Walker has been working on this issue.
• Cal Ellisor gave an update on our Chapter website. As we move into this coming year, we'll have additional search capacities.

May 2009

• Our First Vice President, Miles Lawrence, called the meeting to order at 4:57 pm.
• Officers and Board Members Present: Lawrence, Dixon, Ellisor, Collins, Haggerty, Hazen, Leonard, Kerber, Doering
• Officers and Board Members Absent: Watts, Ybarra, Gower, Register
• Approval of Prior Meeting Minutes The March meeting minutes were unavailable. They will be located and reviewed at a later meeting. Due to the timing of the March meeting, there were few attendees.
• Treasurer's Report The Treasurer's report was reviewed.
• Officer's and Director's Reports:
  
  Budget: Nancy Dixon noted the changes in the budget report format.
  
  Committee for election of Officers/Directors for new year The roster of potential officers and directors is as follows:
  President: Lois Leonard
  First VP: Dee Hazen
  Second VP: Dick Moore
  Secretary: Cheryl Kerber
  Treasurer: Nancy Dixon
  Past President: Ron Watts
  State Director: Joe Doering
  State Director: Tony Davis
  State Director: Ron Watts
  
  Directors:
  Jeff Cole
  Perry Collins
  Cal Ellisor
  John Haggerty
  Melanie Johnson
  Miles Lawrence
  Albert Sanchez
  Selena Steele
  Agi Szabo
  
  Education:
  The Chapter is working towards encouraging the licensing of young preparers.
  
  Web-Site updates and Status:
  Cal Ellisor noted the website will continue to evolve, with the possibility of additional search capabilities in the future.
  
  CSEA and NAEA course recommendations and pricing:
  Miles Lawrence and Joe Doering provided information on the current availability of courses.
• Correspondence and Announcements:
  Legislative Issues:
  No issues were raised
  
  Conference Call Issues:
  No information on the Conference call was available
• Meeting Speakers:
  May 20 – Paul Dostart on tax exempt and non profit entities
  June meeting – Miles Lawrence and Greg Zehner on tax law update and issues
• Unfinished Business:
  Joe Doering will be going to Reno to attend the Board meeting on behalf of the Chapter. Sharon Walker has been working with the legislature regarding EA's and fiduciary functions.
• New Business:
  None
• The meeting was adjourned at 5:33 pm

April 2009

• There was no April Meeting, there-fore, was no board meeting. The next board meeting will be available in June 2009.

December 2008

• There was no December Meeting, there-fore, was no board meeting. The next board meeting will be directly before the January 21 2009 meeting.

November 17, 2008, synopsis

• Cal Ellisor updated the board on the website status. At this time, he is working on the Chapter member listing for the website and hopes to have it available by year end. He is researching whether a website visitor can search for an EA by zip code on our website.
• Miles Lawrence provided a status of the Janu-ary 21 2009 education agenda. See the first page of this FORUM for more information on this upcoming event.
• Perry Collins reported that the Quickfinders were ordered.

October 15, 2008, synopsis

• Meeting agendas and education topics have been scheduled through June 2009.
• President Watts will contact Xavier Martinez, as Martinez had indicated interest in assisting the chapter in the Legislative area.
• Cal Ellisor will determine how many 'hits' the website is getting. Chapter members will be added to the website after Cal reviews and obtains approv-als from the individuals. Cal will add outlines from prior meetings and will contact speakers to obtain handouts they may provide.
• President Watts noted that raffle tickets for the EA political action committee will be available. There is also an online auction that provides funding for EA education.
• CSEA classes – Society is still reviewing ways to provide this in the current testing environment. The cost to take the exam has increased.
• Miles Lawrence reviewed the November 19th Real Estate Seminar. Please see more about this on the website and the front page of this FORUM.
• Dee Hazen provided information about the upcoming street fair in Escondido.
• She also noted that there is a new Califor-nia Quickfinder available.

September 17, 2008, synopsis

• The regular meeting of the Board of Directors of the Palomar Chapter of the California Society of Enrolled Agents was held Wednesday, September 17, 2008, at the Escondido Country Club, Escondido, California. President Ron Watts called the meeting to order at 4:35pm.
• Officers and board members present were: Dixon, Ellisor, Haggerty, Lawrence, Register, Cower, Hazen, Ybarra, Leonard, Collins, and Watts.
• Chapter members present: Reinke
• UNFINISHED BUSINESS
• The minutes of the August 20, 2008 meeting were approved as submitted.
• The Treasurer's report was submitted and accepted as presented. Discussion on the format for reporting actual expenses versus budgeted items was discussed. It was determined the Treasurer will report the monthly actual income and expenses as well as year to date actual compared to year to date budgeted amounts.
• The board discussed e-mail application and payments for both monthly meetings as well as seminars. Credit card fees through CSEA were noted as too expensive – 10 or 11%. Not a good option. President Watts will check with the San Diego Chapter to see what their procedure and percent paid for credit card use.
• EDUCATION
• Education matters were next discussed. Lawrence Miles brought the board up to date on the status of the November 12th Seminar. Most speakers lined up. Actual seminar time not finalized. He is shooting for an 8:30 am to 3:30 pm time slot if possible with one (1) hour for lunch. Each participant would then receive 6 hours of CPE. Price of the seminar still open for discussion.
• Miles then reported that the January 2009 Seminar would cover Employee Benefits and Retirement Plans. Probably four (4) hours of CPE. Miles is still talking with guest speakers for this event also. John Haggerty will present his Federal and California Updates at the January dinner meeting.
• Tentatively February 2009 would cover Ethics from the IRS and March 2009 would be a roundtable event. April would be dark.
• The upcoming October 15th meeting's guest speaker is from the Salvation Army. Topic of discussion will be Charitable Planning and Giving.
• NEW TOPICS
• Yellow page advertising was again discussed due to the receipt of the invoice from San Diego North County Inland Directory totaling $1026 for the basic ad. Each EA participant also pays to be included in this ad. The board voted unanimously that as a Chapter we were moving away from the yellow page advertisement as a means of promoting “what is an EA” and spending our dollars more effectively on other media. The board agreed it would not renew any additional yellow page advertisements in any of the newspapers previously utilized. Media such as our website, Street Fairs, pamphlets, brochures, etc. would receive a greater share of our promotion budget.
• Perry Collins then discussed the foundation for the pricing on our Quickfinder purchases for the upcoming tax season. It was agreed that the price would be $38 to Chapter members. This figure was consistent with what other Chapters were advertising as their price for Quickfinders. Nancy Dixon said she would have a list of the Chapter members who were eligible for Free Quickfinders by the end of next month. A notice will be sent to each Chapter member eligible. Order forms were then passed out to the board. Forms were also made available to Chapter members at the monthly dinner meeting.
• Tentatively February 2009 would cover Ethics from the IRS and March 2009 would be a roundtable event. April would be dark.
• President Watts then discussed his telephone conference call which highlighted the upcoming 2009 IRS Practitioner Seminars to be held in San Diego. He encouraged everyone to register to meet not only seven (7) CPE requirements but to hear directly from IRS representatives about policies and procedures that impact you and your clients. It will be held on Wednesday, January 7th at the Handlery Hotel in San Diego.
• The Forum is now included on our website. Discussion on whether we continue to mail the Forum to each Chapter EA was again held. Since the Forum can be downloaded from the website it was agreed that October will be the last monthly mailing to the Chapter members unless a specific request is received by the Secretary that a Chapter member wants the Forum mailed to them.
• The board reviewed the Orange County Chapter's newsletter. The newsletter is very professionally done. It contained lots of advertising and informative information several pages in length. Discussion on whether the Chapter has the ability to charge for advertising in the newsletter and website came up. President Watts will check with other Chapters when he attends the Sacramento meeting this weekend.
• Dee Hazen then reviewed that the Chapter has a booth on Grand Avenue at the Escondido Street Fair on Sunday, October 19th. Volunteers are still needed as well as brochures, pamphlets, handouts. President Watts will try and contact C. Weimer from CSEA to obtain these items. Mary Ybarra and Ron Watts volunteered.
• The meeting was adjourned at 5:32 pm.

August 20, 2008, synopsis

• Budget-related items: Expenses for the Street Fairs will be included in the Yellow-Pages budgeted amounts. We will increase the Website expense from $2,000 to $2,600.
• The board discussed Street Fairs and will determine if any EA members are Chamber of Commerce members in either San Marcos or Escondido. If so, our cost to participate in the Street Fair will be lower. Please contact Dee Hazen if you would like to volunteer to help man the booths or if you are a Chamber of Commerce member in San Marcos or Escondido.
• The Forum is now included on our website.
• Future meeting topics were discussed. It was determined that the Chapter will be dark in April 2009, with RoundTable discussions for the February and March meetings.
• Half day workshops are being scheduled to address foreclosures and cancellation of debt. These will be seminars providing hands-on experience to the attendees. The timeframes will be from 9:00 AM until 3:00 PM, providing six hours of education.
• Cal Ellisor provided an update on the progress of our website. Suggested changes and updates to the website should be forwarded to Cal Ellisor.
• Jeff Register informed the board that he will no longer be able to head up the TaxLine. The board is looking for a volunteer for the upcoming tax season.

July 16, 2008, synopsis

• Board was updated on the EA classes.
• Motion was passes by the Board to establish a web site for the chapter at a cost not to exceed $2000.
• Board was updated on the progress of scheduling community events to promote EAs.
  

By Laws

CSEA, Palomar By Laws